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AHR-2025 - 2025 AHR Expo - Orange County Convention Center
Overview
The 2025 AHR Expo at Orange County Convention Center features a large-scale trade show environment supporting exhibitors with comprehensive audiovisual, electrical, and structural systems. Based on the Trane 50x50 booth specification, the space accommodates substantial AV installations including LED display panels, overhead lighting systems requiring rigging infrastructure with box truss and motor support, and significant electrical distribution with multiple power feeds ranging from 20-amp to 100-amp service. The exhibit hall operates February 10-12, 2025, with extensive move-in/move-out periods supporting complex booth installations that integrate custom lighting, video systems, and specialized equipment requiring professional labor coordination and material handling services.
Operation
Based on the documentation provided, this appears to be a budget proposal for exhibit construction rather than specific AV system operation instructions. However, I can provide general operational guidance based on the AV components mentioned in the budget:
AV SYSTEM OPERATION INSTRUCTIONS - TRANE 50x50 EXHIBIT
POWER ON SEQUENCE:
- Locate the main electrical distribution panel in your booth space
2. Ensure all individual equipment power switches are in the OFF position before energizing main power
3. Contact the on-site electrical technician to energize the 100-amp main power feeds (4 circuits allocated)
4. Turn on the 20-amp booth power circuits (10 circuits allocated) using the marked breakers
5. Power on LED display panels using their individual power switches
6. Allow 2-3 minutes for all display systems to fully initialize
LED DISPLAY OPERATION:
- Locate the LED display control unit (typically mounted in a rack or control area)
8. Press the POWER button on the LED controller
9. Wait for the displays to complete their startup sequence (approximately 30-60 seconds)
10. Use the INPUT SELECT button to choose your content source
11. Adjust brightness using the UP/DOWN arrows on the controller (recommended daytime setting: 80-90%)
AUDIO SYSTEM OPERATION:
- Turn on audio mixing console using the POWER switch
13. Adjust MASTER VOLUME to 25% initially
14. Select desired audio input using the INPUT buttons
15. Gradually increase volume to appropriate level for booth environment
DAILY OPERATION:
- System should remain powered during exhibit hours: Monday-Wednesday, 10:00 AM - 6:00 PM (4:00 PM Wednesday)
17. Reduce display brightness by 50% during non-peak hours to extend equipment life
18. Contact on-site technical support if any error messages appear on displays
POWER OFF SEQUENCE:
- Lower all audio levels to minimum
20. Power off LED displays using individual power switches
21. Turn off audio equipment
22. Contact electrical technician for main power disconnect at end of each day
23. Secure all equipment and lock control panels
EMERGENCY CONTACT:
- For technical support during show hours, contact the Exhibitor Service Center on Level 2, room W221
25. For electrical issues, contact Freeman technical support at (888) 508-5054
Maintenance
AV SYSTEM MAINTENANCE PROCEDURES
2025 AHR Expo - Orange County Convention Center
Trane 50 x 50 Exhibit
DAILY MAINTENANCE TASKS
□ Inspect all LED display panels for proper brightness and color uniformity
□ Check all power connections and verify electrical loads on 20-amp and 100-amp circuits
□ Test overhead lighting systems and spot lighting functionality
□ Verify internet connectivity and network performance
□ Inspect rigging points and hanging signage for stability
□ Check scissor lift positioning and safety locks if in use
□ Monitor cable management and ensure no trip hazards in visitor areas
□ Test emergency shutdown procedures for all AV equipment
□ Document any equipment malfunctions or performance issues
□ Clean display screens with appropriate anti-static cleaning solution
WEEKLY MAINTENANCE TASKS
□ Perform comprehensive LED panel calibration check
□ Inspect all box truss connections and rigging hardware for wear
□ Test backup power systems and UPS functionality
□ Clean air vents and cooling systems on AV equipment
□ Check motor operations for hanging elements
□ Verify structural integrity of 10-foot box truss sections
□ Inspect electrical distribution panels and circuit breakers
□ Test lighting control systems and dimming functions
□ Review and update content management systems
□ Conduct cable inspection for signs of wear or damage
MONTHLY MAINTENANCE TASKS
□ Complete full system calibration of LED display panels
□ Perform load testing on electrical circuits and power distribution
□ Inspect rigging materials including cables, shackles, and chain hardware
□ Service scissor lift equipment according to manufacturer specifications
□ Update content management software and security patches
□ Conduct thorough cleaning of all AV equipment housing and components
□ Review and test emergency procedures with technical staff
□ Document equipment runtime hours and schedule replacements as needed
□ Inspect flooring systems for wear patterns around high-traffic AV areas
□ Perform network security audit and update access credentials
CLEANING PROCEDURES
□ Use only approved cleaning solutions for LED panels and displays
□ Clean with lint-free microfiber cloths to prevent scratching
□ Ensure all equipment is powered down before cleaning
□ Use compressed air for ventilation systems and hard-to-reach areas
□ Clean lighting fixtures with appropriate glass cleaners
□ Vacuum carpeted areas daily during show hours
□ Wipe down control surfaces and touch panels with disinfectant
□ Keep storage areas organized and free of debris
PREVENTIVE MEASURES
□ Maintain temperature and humidity levels within manufacturer specifications
□ Implement cable protection systems in high-traffic areas
□ Schedule equipment rotation to prevent overuse
□ Maintain spare parts inventory for critical components
□ Establish redundant power paths for essential systems
□ Create equipment runtime logs to track usage patterns
□ Implement access control for sensitive AV equipment areas
□ Coordinate with facility management for environmental controls
□ Establish clear communication protocols with Freeman technical support
□ Maintain current documentation of all system configurations and settings
EMERGENCY PROCEDURES
□ Know location of main power shutoffs for all AV systems
□ Maintain contact information for Freeman Exhibitor Support
□ Keep emergency contact list for technical staff readily available
□ Ensure fire suppression systems do not conflict with AV equipment
□ Establish evacuation procedures that account for overhead rigging elements
Troubleshooting
AV System Troubleshooting Guide - 2025 AHR Expo
Orange County Convention Center - Trane 50x50 Exhibit
DISPLAY ISSUES
Issue: No picture on LED display panels
Solution: Check power connections at booth electrical distribution points. Verify 20 amp and 100 amp single phase 208V power feeds are active. Confirm LED panel power cables are securely connected. Check video source connections and ensure content playback system is operational. Contact LED Engineer/Tech Support if panels remain dark after power verification.
Issue: Poor image quality or flickering display
Solution: Verify video signal integrity from source to display panels. Check all video cable connections for damage or loose connections. Ensure proper grounding of electrical systems. Confirm display panel settings match content resolution and refresh rate. If using wireless video transmission, check for interference from other exhibit wireless systems.
Issue: Display panels showing incorrect content
Solution: Access content management system and verify correct media files are loaded and scheduled. Check content playback device connections and network connectivity if using networked content delivery. Restart content playback system if displaying cached or outdated material.
AUDIO ISSUES
Issue: No audio output from speakers
Solution: Check audio source connections and verify audio cables are properly connected to mixing console or audio processor. Confirm speaker power connections at electrical distribution points. Test audio levels at source device and ensure system is not muted. Verify audio routing in control system if applicable.
Issue: Poor audio quality or distortion
Solution: Check input gain levels and reduce if audio is clipping. Verify speaker impedance matches amplifier specifications. Inspect audio cables for damage or interference from electrical systems. Ensure proper grounding of audio equipment rack.
CONNECTION ISSUES
Issue: Network connectivity problems
Solution: Verify ethernet cable connections at booth network distribution points. Check network switch power status and confirm LED indicators show active connections. Test internet connectivity with backup connection if primary fails. Contact show services for internet support at (888) 508-5054 if connectivity issues persist.
Issue: Wireless connectivity failures
Solution: Scan for wireless interference from neighboring exhibits in 50x50 booth area. Verify wireless access point power and positioning for optimal coverage. Check device wireless settings and confirm correct network credentials. Consider hardwired connections as backup for critical systems.
Issue: Video signal loss between devices
Solution: Inspect all video cable connections and replace damaged cables. Verify signal extenders or distribution amplifiers have proper power. Check cable run lengths and add signal boosters if exceeding recommended distances in large 50x50 exhibit space.
CONTROL SYSTEM ISSUES
Issue: Control panel not responding
Solution: Verify control panel power connection at booth electrical service. Check communication cables between control processor and user interface panels. Restart control system processor and allow full boot sequence. Confirm control system programming matches installed equipment configuration.
Issue: Equipment not responding to control commands
Solution: Check control system network connections and verify all controlled devices are powered. Test manual operation of equipment to confirm functionality. Review control system configuration and ensure proper device addressing. Restart individual equipment if not responding to control signals.
Issue: Automated systems not functioning
Solution: Verify control system scheduling and confirm current time/date settings. Check sensor connections if using occupancy or lighting sensors. Review automated sequence programming and test manual override functions. Ensure backup power systems are functional for critical automation components.
EMERGENCY CONTACTS
For technical support during show hours (February 10-12): Contact Freeman Exhibitor Support at Level 2, Room W221
Hours: 8:00 AM - 5:00 PM (extended hours during show open/close)
Emergency freight/logistics: (888) 508-5054
POWER REQUIREMENTS REFERENCE
- Booth Power: 10x 20 Amp circuits, 4x 100 Amp 208V single phase
- LED Display Panels: Dedicated power distribution required
- Audio/Control Systems: Clean power recommended with surge protection
Configuration
Based on the provided documentation for the 2025 AHR Expo at Orange County Convention Center, the following technical configuration details have been extracted:
EVENT DETAILS
Show: 2025 AHR Expo
Venue: Orange County Convention Center, Orlando, FL
Booth Configuration: 50' x 50' exhibit space
Client: Trane (via Cams Magic Test)
AUDIOVISUAL SYSTEM CONFIGURATION
Hardware Budget Allocation
- AV Hardware rental budget allocated but specific equipment not yet defined
- LED display panel integration planned
- Content management system requirements dependent on final feature specifications
Power Requirements
- Primary Power: 10x 20 Amp circuits at 120V (Budget: $5,802.50)
- High Power Distribution: 4x 100 Amp 208V single phase circuits ($9,288.00)
- Total electrical load capacity: 600A at 208V
- Power distribution labor: 40 hours move-in, 4 hours show support, 20 hours move-out
Network Infrastructure
- Internet connectivity option budgeted at $45,000
- Network specifications and IP addressing to be determined based on final AV requirements
- Coordination required with Orange County Convention Center IT services
Rigging and Overhead Systems
- Overhead lighting budget: $125,000 allocation
- 300 linear feet of box truss installation
- 20 motor points for 10-foot box truss sections
- Rigging labor: 32 hours advance installation, 80 hours assembly, 24 hours dismantle
Technical Support Staffing
- LED Video Panel technical support as required
- Installation: LED Engineer/Tech for move-in
- Show support: Technical staff for exhibit hours
- Dismantling: LED Engineer/Tech for move-out
Show Schedule
- Move-in: February 6-9, 2025
- Show hours: February 10-12, 2025
- Move-out: February 12-15, 2025
- Technical crew schedule: 10 technicians during move-in, reduced crew during show hours
Material Handling
- Estimated freight weight: 25,000 lbs
- Warehouse shipping available from January 7, 2025
- Show site delivery beginning February 6, 2025
- Freeman material handling coordination required
Access and Credentials
- Exhibitor Service Center: Level 2, Room W221
- Freeman contact: (888) 508-5054
- Service hours: 8:00 AM - 5:00 PM during move-in through move-out
- Labor desk check-in required for supervised installation
Additional Technical Notes
- All AV specifications subject to final equipment selection
- Integration with facility power and data infrastructure required
- Compliance with Orange County Convention Center technical regulations mandatory
- Final system configuration pending client approval and equipment finalization